How PDF Software Saves Your Business Money

There are quite a few benefits gained when using PDF software to create documents for your business. Saving money, however, isn’t one that people often think of. Known for creating files that you can protect and that are platform independent, PDF software proved itself to be an important tool used in many of today’s companies. If you still need to make the case for implementing this type of application into your company’s computing environment, here are a few ways that your business will actually save money using PDF software. These cost savings may be just what you need to convince that one person to approve the purchase.

You save money by not having to file paper documents

Using PDF reader software on your computer or mobile device means you can share PDF files with others and never have to print the document on paper. When you consider the fact that the average office worker users about 10,000 sheets of paper every year, the costs of printing your documents start to add up. Factor in the costs associated with storing paper documents, paying someone to file all of those documents and even the eventual destruction of paper documents and it becomes rather clear that storing documents electronically rather that working with hard copies makes more economical sense.

PDF software is not expensive

When it comes to buying enterprise level word processing software, you commonly have to purchase an entire suite that includes database software, spreadsheet software and other applications. The problem is, many people never use the other applications that come along with their suite; they only use the word processor. So the cost to purchase one tool is raised because so many other software tools come bundled with it. Also, anyone who you share those documents with need to have the same software installed on their computer as well or they won’t be able to open the file.

With PDF software, you purchase one tool that you need. Eventually, you will have to share those documents you create with someone that does not have PDF software but that doesn’t hinder them from reading the file. PDF reader software is available to them completely free of charge.

Best of all, you can still convert documents created in other word processors into a PDF file with a commercial application such as a PDF editor like Foxit PhantomPDF and edit all of the content that you may need to change.

While you might find these two cost saving benefits attractive, what really should pique your interest is the less tangible savings that come from the security surrounding PDF files. By using the security features built into many PDF software applications, you have the ability to password protect files, redact sensitive information and encrypt the document’s content. While you save no direct money using these features, they will certainly help you should a sensitive document fall into the wrong hands. By protecting sensitive and confidential information, you go a long way towards shielding your company from fines and lawsuits associated with a data leak, along with safeguarding your company’s reputation. That’s a cost savings on an entirely different scale.

More Tips for Managing PDF File Size

More Tips for Managing Your PDF Document’s File Size

There are many reasons why you would opt for using PDF software over a standard word processing application to create documents. After all, an enterprise-grade PDF software application comes with a rich set of features that help you secure and design great looking files. There are times, however, when so many different features and capabilities may mean you need to think about file size.

Since there is so much you can do with PDF software, such as inserting images into your document, including interactive forms, embedding videos and audio files and applying encryption, you may run the risk of creating a file that’s too large. That’s because email servers often block large files and larger files eat up bandwidth when downloaded.

We previously covered how to decrease PDF document size via font choices, image size and compression. Now let’s look at a few additional ways to keep your PDF file size manageable.

If you’re not using PDF software, use the “Save As” command

This is a good way to start to removing file size.  Every time you use the Save in most software, you usually end up with a larger file. That’s because your software saves any changes you made and adds them to the file instead of replacing them.

Instead of using Save, use the Save As command to overwrite the entire file, eliminating unnecessary objects and amassed changes, which reduces PDF file size.

Use PDF software to create your PDF documents

PDF editor software such as Foxit PhantomPDF comes with easy ways to create PDF documents and manage their file size. That includes ways to audit your PDF document and determine what’s causing the file to be so big.

Foxit PhantomPDF offers a feature called PDF Optimizer that you can find by expanding the File tab. Opening this tool presents you with a button that reads Audit space usage. Clicking this button checks the space usage of your current document allowing you to decide which elements of the file you need to optimize.

Which elements can you optimize?

You can run a content audit with PhantomPDF to determine which areas you can optimize. You’ll likely find file size decreases by changing these elements:

• Fonts – since PDF software embeds fonts into the file, anyone on any computer or device with a PDF reader can open your file. Unfortunately, adding all of these fonts to the finished file can create a bit of bloat. The optimizer allows you to select which fonts you wish to embed, leaving out those that are not used.
• Images – like any other file, the use of images adds to overall file size. You have the ability to set the settings for both color/grayscale and monochrome images and select from downsampling, subsampling and bicubic downsampling. You can also compress images with this tool and opt to only optimize images if the process results in reducing the file size.
• Discard objects – selecting this option will remove any unnecessary object settings.
• Discard user data – this allows you to select any user related data that you want to remove.

You can find out more about optimizing your PDF documents using PhantomPDF by following the instructions provided in theuser manual.

Using PDF software to create documents affords you the ability to include a number of different elements in your file that other software doesn’t allow for. It also provides you with ways to ensure you give people the ability to read, share and work with the finished document. And that’s the goal, after all.

Common Problems When Creating PDF Documents

PDF software is an amazing tool. Combining the elements of a desktop publishing application with the ease of a word processor makes it useful in the workplace. The collaboration and security features PDF software applications boast make them essential for many job functions.

Yet despite how easy and powerful PDF software is to use, people do make mistakes when creating documents with it. These user errors may be attributed to a number of things, however, they’re all preventable—and they’re best to avoid because each one not only diminishes the professionalism of the document, but makes it harder on your audience as well.

Here are some common PDF software issues and how to avoid them.

Text is unreadable

When setting up a document, content may run too long and throw off the page layout. A common fix for this is to make the font size smaller so things fit perfectly. When working within your PDF software, you have the ability to magnify the document so the text is easy to read on screen. If you know that people might be printing the document to read away from their computer or device, this may pose a problem. Using non-traditional script fonts only makes this worse.

Best practices recommend that you use a font size between 9 and 12 points for all body text and 18 point for headings. Plain fonts such as Arial, Helvetica or Times New Roman are also better choices than decorative fonts unless the typography calls for something specific.

Also, there’s the problem of using lightly colored text on a light background or darker text colors on a dark background. Make sure that your document provides enough contrast between the two so your words are easy to read.

Images are not sharp

File size is a concern for any type of document and may make it difficult to share. To reduce file size, some opt to use lower resolution images. This practice can greatly reduce the size of a document, however, it may cause images to look fuzzy especially when the document is printed.

To test the clarity of an image in your file, zoom in to 300 percent. If it still looks sharp, then it should be acceptable when the document is printed.

When creating images for use in PDF files, a resolution of 72 dots per inch (dpi) is acceptable for documents that users will read on their screen but if you expect people will print the file then increase the resolution to 300 dpi.

Elements are missing

What makes documents created with PDF software so important is the fact that people can open them in any computing environment. To accomplish this, however, you need to embed the following elements into the file:

• Fonts to ensure that the typography is correct; a change in the font type may lessen the effect of the content and alter the page layout.
• Color profiles so that a printed document looks the same on paper as it does on the screen.
• Multimedia files that you’ve added to enhance the content.

Fixing these mistakes is easy to do during the editing stage, however, making one slight change may have an unwanted effect on another aspect of your document. Learning to use your PDF editor software, understanding the best practices of creating PDF files and checking your document throughout the creation process will help you catch these issues before they become problems.

PDF to HTML Conversion: All It Takes is the Right Tool

PDF to HTML Conversion: All It Takes is the Right Tool

It’s rather easy to turn a web page into a PDF file. You have the option of using a PDF printer to do just that, however, using a PDF software application will allow you to create a better looking, presentable document. Best PDF Creator?

But what if someone wanted to reverse that process? Is it possible to take an existing PDF document and convert it into a web page? The answer is yes. Using the right PDF software allows you to turn a file into the hypertext markup language, or HTML. So why would you want to do this?

Reasons to turn a PDF file into HTML

In most cases, it’s best if you hire a professional web designer to build the web site for your organization. Converting PDF to HTML isn’t the ideal method for establishing a strong web presence. However, there are times when a quick conversion might be the best answer. For instance:

You need to turn a PDF brochure into a one-page web site in a hurry

You want to turn an existing marketing document or advertisement into an HTML email

You want to make your content available in multiple formats

Of course, using PDF software to convert a file into HTML also makes sense if you don’t have the design or development skills to create a web site as well. After all, it’s much easier to click a few buttons than it is to learn a markup language.

PDF to Word Converter - Convert, create, and extract PDF content with Foxit Converter. You can open PDF files in Word, Excel and more; extract tables, text, and images. Scan directly from paper for formatted, editable Word documents. Create PDFs from almost ANY Windows program. PDF to WORD Converter - Convert PDF to Word Doc Easily and Remove the PDF Restriction. Download Foxit PDF to WORD Converter Now.

How can I do it?

Using a PDF editor such as Foxit PhantomPDF, all matters of PDF-to-HTML conversion are handled for you.

To create an HTML file from a PDF document, you simply open the document and either select FILE > Export or click on the CONVERT tab.

After you choose either option, PhantomPDF will ask you which type of file format you wish to convert your document into. To create a web page, select HTML and choose the location where you wish to save it. Et voila! PDF to HTML.

Things to consider

Turning a PDF document into an HTML file doesn’t produce the cleanest code. While this file will likely work on most browsers, you may need to clean up parts of it and validate the file to ensure everything is correct. W3C provides a markup validator that will allow you to check your file for common errors.

Another thing to consider is that if you’re creating an HTML file to use as an email, many email clients are picky about the code. If something isn’t quite right, it’ll display the email client’s defaults, taking the style and formatting out of your message.

To help prevent this from happening, run your HTML through an inliner such as the one offered by Zurb. This helps ensure that your HTML will display properly in many of the popular email clients.

While converting a PDF file to HTML may not be the ideal method of creating web ready files, there may be cases when you need to rely on this capability. Ensuring that your PDF software contains all of the features you may need to use should be one of the most important factors when you, or your organization, is looking to purchase an enterprise ready PDF solution.

Creating User Friendly PDF Documents

Over the years, users have found PDF software increasingly easier to use. The workflow of creating a document that’s readable on any computing platform or mobile device is relatively simple if you’re using the right application. The user experience, however? That’s another story. Which is why it pays to take the time to properly plan the layout and user experience of the document you’re working on.

Luckily, enterprise grade PDF software applications provide you with all of the features and tools you’ll need to create user friendly documents; you just need to familiarize yourself with some of the best practices when it comes to PDF user experience.

Accessibility

Most governments have specific laws that requires electronic and information technology developed by or purchased by their Federal Agencies be accessible by people with disabilities. This has spread to many businesses and private organizations as well, so that employees who may have disabilities will also benefit from accessibility standards.

Accessibility is often is the first step in creating a user-friendly document. This involves adding a formal structure to documents, including alternative text for images, using descriptive text for tables, tagging documents appropriately and many other requirements that are similar to the ones found on this checklist. Once you create the document, you can then run a complete accessibility check of the file through your PDF software to ensure that the document is compliant along with providing a report for others to view.

Linking and navigation

One of the benefits of a PDF document is the ability to turn static content into an interactive document. You may utilize bookmarks or a table of contents for longer documents. Readers need only click on the bookmarked tab or the specific item in the table of contents to find the content they’re looking for.

Documents also have the ability to contain hyperlinks to content on the Internet; readers looking for sources or additional information need only click on the links you provide and they can bring up the appropriate page in their browser.

Page layout

Using PDF software, you can select from a number of layout choices including orientation, paper and page size, and units of measurement. You also have access to built-in tools that allow you to arrange objects on the page, move and resize paragraphs, edit images and other objects or even modify the document by changing the background and other elements.

Embed necessary elements

The most important user experience feature comes from the ability for PDF software to embed elements such as fonts and images directly into the document file. This ensures that every reader, regardless of which fonts they have installed on their system, will be able to experience the document the way you intended.

Much like web sites, PDF documents should also employ some of the best practices that give users the best possible experience. Not all word processing tools, or even PDF software solutions, provide the capability to accomplish this. Make sure that you’re using a PDF editor such as PhantomPDF that provides users with the features and tools needed to produce high quality, user-friendly documents.

PDF to JPG Converter

Do you want to convert a PDF file to a JPG file ?

Convert PDF to JPG with Foxit PhantomPDF

Need to convert PDFs to image files like JPG format? Foxit PhantomPDF helps you convert your PDFs to JPG files easily by one-click:

Open PDFs with PhantomPDF and choose one format from CONVERT > Export > To Image. Or you can choose the format in the Save As dialog, the image formats available including: JPG (.jpg, .jpeg, .jpe, .jif), PNG (.png), TIFF (.tiff, .tif), BMP (.bmp, .dib, .rle), JPEG2000 (.jpf, .jpx, jp2, .j2k, .jpc).

PDF to JPG Converter
Tip: Before you save the file you can do the relevant settings about the conversion. 

Multi-PDF Tool PDF Shaper 3.0 released with Windows 10 support

If you manipulate pdf documents in one way or the other regularly, then you may have come across PDF Stumbler before as it ships with a collection of tools for just that.

I reviewed the program back in 2013 and found it to be a great program and the majority of commenters on the original review seem to agree with me on this.
PDF Shaper 3.0 ships with a redesigned interface. The changes are not major but make sense from a user's point of view. The tools listing is now using a grid view which I like, and some of the tools display buttons for easy access to functionality.
Note: The program needs to be installed and it ships with OpenCandy, an advertising module that will display an offer during installation. Make sure you decline that offer if you have no use for it.

If you want to use it as a portable version, extract it using Universal Extractor. This bypasses the offer during installation as well. Update: If that does not work, try Inno Setup Unpacker which works 100%.




The nine tools PDF Shaper makes available are the following:

• Extract text from PDF documents.
• Extract images from PDF files.
• Rotate pages or sign PDFs.
• Convert PDF files to images.
• Convert images to PDF.
• Convert PDF to Word RTF.
• Split or merge PDFs.
• Encrypt or decrypt documents.

A click on a tool button opens a new window that displays options based on what you have selected. The Extract Images tool enables you to add one or multiple PDF documents to save all images used in them separately on the system.

As far as changes are concerned, there are quite a few:
The developer has added support for Windows 10 to the program so that it should run fine on Microsoft's latest operating system. For now, it runs fine in the preview build that is available.

More important than that for many users are improvements to the pdf and image processing engine, and overall performance improvements.

Generally speaking, operations should complete faster and with less impact on the system while operations are being executed.

You will also find new features integrated into the program but this only becomes apparent if you have used an earlier version of the program. I mentioned new buttons for example which improve operations in some tools.

Existing PDF Shaper installations can be upgraded with a click on Help > Check for updates, or by downloading the latest version of the software from the developer website.

PDF Shaper 3.0 introduces no major new features but improves the program in other ways. Especially the performance improvements and engine upgrades should be helpful for users who run the program on lower end systems.

Foxit Software Incorporated

Foxit is a leading software provider of fast, affordable, and secure PDF solutions. Businesses and consumers increase productivity by using Foxit’s cost effective solutions to securely work with PDF documents and forms. Software developers reduce costs and improve time to market with Foxit’s Software Development Kits (SDKs) to incorporate robust PDF technology into their application workflows. This technology shares the same underlying technology that powers Google’s open-source PDFium project. Winner of numerous awards, Foxit boasts over 275 million users and has sold to over 100,000 customers located in over 200 countries. Since Foxit products are ISO 32000-1/PDF 1.7 standard compliant, they are compatible with other PDF products like those from Adobe^®.

PDF Printer 4.0 Brings Web Extension, Unlocks Integrated Scanner

Odessa, Ukraine - DAR Software is thrilled to announce the release of PDF Printer 4.0 - the major upgrade of their ultimate converter to PDF for iPhones and iPads. PDF Printer 4.0 comes with Web extension, features Touch ID protection and full iOS 8 compatibility. Moreover, the new version unlocks integrated Scanner that now becomes available for all users of PDF Printer.

PDF Printer is a robust converters and one of the the most popular DAR Software app. It enables iDevice owners to open and read office documents including Microsoft Office and iWorks, convert web and other content, create and manage content-rich PDF files.

Version 4.0 expands with use of the application with ability of saving to PDF web pages e.g. blog posts, online banking statements, tickets, timetables and more, from within any iOS browser app. This became possible thanks to Convert To PDF web extension added into the application. Meanwhile, PDF Printer users are still able to take advantage of the built-in browser for the excellent web surfing experience, from within the application.

Leveraging new capabilities, delivered by the recent release of iOS 8, PDF Printer creators have added TouchID protection into the application. Overall the new version makes the app fully compatible with iOS 8 and fixes all known problems and incompatibilities.

To crown it all, Version 4.0 offers a built-in Scanner as the part it robust PDF conversion tools. Unlocked Scanner (which previously was available as the in-app purchase only) now adds PDF Printer the unbeatable advantage among other PDF conversion apps.

Pricing and Availability:
PDF Printer 4.0 is a Universal app available for $5.99 USD from iTunes App Store in the Productivity category. iPhone version is available for $2.99 USD.

DAR Software is the leading developer for iOS devices in Business and Productivity App Store categories. Its family of apps includes such popular titles as PDF PROvider and Print Agent Pro. The line of apps is crowned with Passwarden - the secure password manager and digital wallet for iOS and Mac. Since its market entry, DAR Software apps enjoyed over million of downloads in the App Store. Copyright (C) 2014 Darsoft Inc. All Rights Reserved. Apple, the Apple logo, iPhone, iPod and iPad are registered trademarks of Apple Inc. in the U.S. and/or other countries.

PDF converter software easily converts PDF to word, PDF to Excel, PDF to HTML, PDF to Image, Word to PDF, Excel to PDF, and creates PDF.

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Foxit PhantomPDF 7 Brings First PDF Shared Review to Desktop and Mobile Users

Foxit Software, a leading software provider of fast, affordable, and secure PDF solutions, today launched PhantomPDF 7.0, the next major release of PDF software which provides users a cost effective solution to securely work with PDF documents and forms.

New capabilities in PhantomPDF 7.0 include Shared Review, an Outlook Add-in, Document Sanitization, increased PDF portfolio support, document modification improvements, security improvements, 2D barcode display, and more.

PhantomPDF is a full featured business ready PDF solution to view, create, edit, comment, share, secure, organize, export, OCR, secure, and sign PDF documents and forms. PhantomPDF is available in two editions, PhantomPDF Business and PhantomPDF Standard, which offer an extensive range of usability and power features that meet the requirements of large enterprises, small and medium-sized businesses, and consumers.

Details of the new capabilities in PhantomPDF 7.0 include: First Shared Review for Desktop and Mobile Users Foxit Shared Review bridges the gap between mobile and desktop knowledge workers to foster positive collaboration to develop better documents. Shared Review allows document authors to share a document where all reviewers can provide comments and view and respond to each other's comments. Since knowledge workers use both desktop and mobile devices, PhantomPDF Business users can initiate a Shared Review to include users of the Foxit Reader (desktop users) and the MobilePDF Business apps (mobile iOS and Android users).

Document authors can host a Shared Review on a network folder, SharePoint workspace, or through an email based review. Authors can manage document reviews and view the status of each review.

Outlook Add-in The PhantomPDF Outlook Add-in provides a PDF creation and editing capability by enabling users to convert emails to PDF directly from the Microsoft Outlook application. Once created, users can archive or edit the PDF. Users can select one email, several emails, or even a whole email folder. The output can be a PDF portfolio or a PDF file containing all the emails and email attachments. The automatic archival feature allows users to convert preset folders to PDF file automatically.

Document Sanitization During the development of a document, multiple modifications occur due to collaborative annotations, attached files for reference, and other information that the author may not want to make public in the final document. Before final publishing, the Document Sanitization feature will remove 13 different kinds of information from your document like metadata, comments, hidden data from previous saves, hidden layers, overlapping objects, and more. Therefore, authors can publish documents with confidence.

PDF Portfolios Enables PDF Portfolio creation and editing. This enables PhantomPDF users to view and edit existing compliant PDF portfolios - protecting users' investments in existing portfolios. Users can also create new portfolios which can be viewed from any compliant PDF reader or edited from any compliant PDF editor.

Modify Document Improvements Today's documents are frequently being changed and updated over time. In the past, knowledge workers struggled to convert content back and forth between word processors and PDF and not lose content changes or layout. PhantomPDF is addressing this issue by providing powerful editing capabilities similar to a word processor to significantly increase the productivity of users. PhantomPDF 7.0 enhances existing editing capabilities by enabling users to: Link together text boxes in a document with sophisticated layout and have the text automatically reflow across the text boxes as you edit.

Write and draw on PDF documents just as they would on paper through Pressure Sensitive Ink (PSI) technology.

Replicate the text's style (font, bold, color, etc.) when copying and pasting text.

Edit an objects shading, change text to shape, and text merge/split.

Digital Signature Security PhantomPDF has been enhanced to help protect the integrity of digitally signed PDFs by providing the following new features: To protect against unauthorized usage of a digital signature, PhantomPDF users can set a password to protect their digital signature. Therefore, no one can use your digital signature without knowing the correct password, even if they gain physical access to your computer which contains the digital signature.

Enables users to digitally sign XML Forms Architecture (XFA) forms and verify the digital signatures on XFA forms signed by others.

RMS Security Improvements Foxit PhantomPDF allows users to consume, modify, and protect PDF in Microsoft Active Directory Rights Management Services and Azure Active Directory Rights Management environments. New enhancements to this solution include: A mechanism that revokes a PDF document that has already been issued, which is called dynamic revocation. For example, remove rights from an individual when they leave your organization or remove access to a document when it becomes out of date.

Ability for users to sort, filter, correlate, and analyze log entries, for information such as who accessed documents, which documents were accessed and when, how many copies were printed, and more. This provides valuable business intelligence regarding the usage of protected documents.

Additional access rights control allowing the document owner to control the following: The number of times a user can access a document.

-- The number of times a user can print a document.

-- Select which pages users are allowed to access. This is very valuable when it's required to provide rights to only certain pages of a document.

Only allow users within an IP white list to access the document - for example, only users in the building versus external users.

Protection (encryption) PDF files when creating the PDF files using the Foxit add-ins within Microsoft Office.

2D Barcode Display Displays 2D barcode generated from Ultraforms enabled fillable PDF forms. Foxit Ultraforms enabled forms generate a 2D barcode right onto the form that contains the variable data entered into the form by the end user. After printing and signing, submitted forms can be quickly scanned and the form's data can be easily and accurately captured into databases or applications.

'Foxit PhantomPDF 7.0 delivers a full featured PDF solution that enables users to be more productive when working with PDF documents and forms,' says Frank Kettenstock, VP of Marketing at Foxit. 'By providing fast, affordable, and secure PDF software, PhantomPDF delivers a superior return on investment compared to other PDF products.' For more information, contact Foxit at http://www.foxitsoftware.com or at 1-866-MYFOXIT.

About Foxit Software Foxit is a leading software provider of fast, affordable, and secure PDF solutions. Businesses and consumers increase productivity by using Foxit's cost effective solutions to securely work with PDF documents and forms. Software developers reduce costs and improve time to market with Foxit's Software Development Kits (SDKs) to incorporate robust PDF technology into their application workflows. This technology shares the same underlying technology that powers Google's open-source PDFium project. Winner of numerous awards, Foxit boasts over 275 million users and has sold to over 100,000 customers located in over 200 countries. Since Foxit products are ISO 32000-1/PDF 1.7 standard compliant, they are compatible with other PDF products like those from Adobe.

Foxit is a registered trademark of Foxit Software. Other trademarked names or terms used in this document are the properties of their respective owners.

Foxit Reader 7 Delivers Collaboration and Security Enhancements

FREMONT, Calif. –September 24, 2014 – Foxit® Software, a leading software provider of fast, affordable, and secure PDF solutions, today announced a new version of its flagship PDF reader, Foxit Reader 7.0, providing both a consumer and enterprise edition. Foxit Reader’s success and popularity has resulted in over 275 million downloads; making it the second most used PDF technology in the industry. Now organizations can deploy a consistent and proven PDF solution enterprise-wide, allowing everyone to view, create, and annotate PDF documents.
Details of the new capabilities in Foxit Reader 7.0 include:
First Shared Review for Desktop and Mobile Users
Foxit Shared Review bridges the gap between mobile and desktop knowledge workers to foster positive collaboration to develop better documents.  Shared Review allows document authors to share a document where all reviewers can provide comments and view and respond to each other’s comments.  Since knowledge workers use both desktop and mobile devices, Foxit Reader and MobilePDF Business users can participate in a Shared Review initiated by Foxit PhantomPDF Business.
Updated Foxit Enterprise Reader RMS Plug-in for Security Improvements
The Foxit Enterprise Reader RMS Plug-in allows users to view, annotate, and protect PDF in Microsoft Active Directory® Rights Management Services and Azure™ Active Directory Rights Management environments.  New enhancements to Foxit Enterprise Reader RMS Plug-in include:

•  A mechanism that revokes a PDF document that has already been issued, which is called dynamic revocation. For example, remove rights from an individual when they leave your organization or remove access to a document when it becomes out of date.

•  Ability for users to sort, filter, correlate, and analyze log entries, for information such as who accessed documents, which documents were accessed and when, how many copies were printed, and more.  This provides valuable business intelligence regarding the usage of protected documents.

•  Additional access rights control allowing the document owner to control the following:

-  The number of times a user can access a document.

- The number of times a user can print a document.

­-  Select which pages users are allowed to access.  This is very valuable when it’s required to provide rights to only certain pages of a document.

­ - Only allow users within an IP white list to access the document – for example, only users in the building versus external users.

• Protection (encryption) PDF files when creating the PDF files using the Foxit add-ins within Microsoft Office.

2D Barcode Display
Displays 2D barcode generated from Ultraforms® enabled fillable PDF forms.  Foxit Ultraforms enabled forms generate a 2D barcode right onto the form that contains the variable data entered into the form by the end user. After printing and signing, submitted forms can be quickly scanned and the form’s data can be easily and accurately captured into databases or applications.
User Environment Customization
Foxit Reader’s user interface is built on a ribbon-based toolbar based on Microsoft Office 2013 (Office 15) style design, providing users with a familiar user experience.  A ribbon is an interface which provides graphical command buttons organized in tabs based on function, which is a more intuitive and efficient way for users to find, comprehend, and execute commands. Foxit Reader 7.0 now allows users to create new tabs or customize current tabs.  User can define which buttons should be located in which tab, or direct create a new tab with their favorite buttons.
"Foxit Reader’s feature richness, high performance, and easy deployability make it the PDF Reader of choice for many of today’s largest and most demanding enterprises," said Phil Lee, VP of Enterprise Sales at Foxit Corporation. "Foxit provides enterprises with a complete PDF platform joined through a common user experience, allowing them to standardize on a single PDF provider."
For more information, contact Foxit at http://www.foxitsoftware.com or at 1-866-MYFOXIT.

Optimizing Images and Graphics for PDF

There’s no question that a picture is worth a thousand words. In fact, studies show that 40 percent of people will respond better to visual information than they will to plain text. This is likely because 90 percent of the information that comes to the brain is visual. That’s why using illustrations, photographs and other images greatly enhances the context of your PDF document. Using images gives a visual representation to your text. In technical documents, images make it easier for the reader to follow and comprehend directions and explanations.

Using PDF software it’s easy to embed an image into the document you’re creating using tools built into the application. Unlike many word processing software packages and text editors, Foxit PhantomPDF Business offers a robust set of tools for editing these images in the application itself. Using this option, there’s no need to open up an outside image-editing tool.

There is, however, a difference between simply adding an image into a PDF document and making sure that the image is set up properly. Optimizing image files aids with accessibility, clarity and the overall size of your PDF document so it’s an important consideration. Yet as important as optimization is, it’s not a difficult process. Here are some best practices for optimizing images in your PDF files.

Optimize for accessibility

Accessibility ensures that anyone can read your document without limitation. For people who are visually impaired, PDF software allows you to include alternate text descriptions for images that you include in your document. This allows any text to speech or read out loud tools to describe what the image is. Visually impaired readers don’t miss out on the enhancements your images provide to the content.

Accessibility also affects people who speak languages other than the one used in the original document. Images that contain words and descriptions in them can cause problems when translating document into other languages, as translators don’t usually change image text. If the content contained therein is important, its meaning is lost on some. To ensure that you leave no one out, images should not contain any text if possible. Instead, use captions or reference the image in the content itself.

For more tips on creating accessible PDFs, see this article.

Provide clarity in images

If readers have trouble making out the image, its effect can be lost. That’s why it’s a good idea to use images with enough resolution so that readers are able to see things clearly.

Larger graphics also present a problem for some documents. If too much is conveyed in one image, readers might find the graphic to be more confusing than helpful. Optimizing graphic images for clarity means that the image should only convey what you describe in the text. This not only helps the reader understand your content more clearly, it also keeps the image to a manageable size.

Optimize file size

Including images in a PDF document will increase the size of the overall file significantly. This can cause problems when delivering documents via email or uploaded through a file transfer, as there are usually file size restrictions in these environments. You can easily manage the impact that images have on file size.

Using the right file type is important. Images saved in .jpeg format often have the best clarity since you generally use this format for photographic images. The result is that .jpeg files are also larger. On the other end of the spectrum, the .gif file format is smaller in size, but you lose sharpness. As a result, consider opting for the middle ground found with .png files. These keep a higher level of sharpness and clarity, while keeping the file size much lower than that of a .jpeg.

So as you—and recipients of your PDF documents—can see, optimizing graphics and images for PDF not only makes good sense, it’s easy to implement as well.